The INGenWeb Project County Of The Month Criteria

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These criteria for The County of the Month Award have been established using the Basic County Page Requirements for The INGenWeb Project and the USGenWeb CC guidelines..  Please remember that we do our best to remain impartial in our decisions for nominations and that the final tabulation is based on a group effort.

Basic Requirements | Criteria | Suggestions | Regulations & Guidelines | Forms

Basic Requirements for all INGenWeb County Websites

The following requirements must be met on all INGenWeb Project county websites. Failure to meet these requirements will automatically remove you from monthly consideration for the COM award.

• Revision Adopted August 7, 2005 - Amended September 2006 and 7 May 2007

  Basic Indiana County Page Requirements
  [SC=State Coordinator, ASC=Assistant State Coordinator, CC=County Coordinator, IN=Indiana,
  URL=Uniform Resource Locator]
  
  

  1.     Maintain your County website and keep it in good working order. All links should work and should be checked periodically. Your County site should be enhanced and updated over time by adding additional data and information. Actual data should be added no less than twice yearly. Seeking appropriate data submissions by users of your county website is encouraged. Examples of data to be added may include, but is not limited to: Vital Records Indexes, such as, births, deaths, marriages or divorces; Court records, such as, wills, probate, land, guardianships, delayed birth records; adoption, bible records, biographies, cemeteries (information about & burial records or tombstone readings), census indexes or transcriptions, church records, directories, funeral home records, diaries, military indexes, county histories, newspaper articles, business records, naturalizations, obituaries, old settlers, & land owners. Visitors should have an easy way to contact you such as an email link or submission form.

  2.  Maintain active links to INGenWeb (http://www.ingenweb.net/ or http://www.ingenweb.org/) and USGenWeb (http://www.usgenweb.net) pages and display INGenWeb and USGenWeb Logo on the top half of their main, or entrance, page or be visible when the main page loads without scrolling down.

  3.  Link on your main page and your reference page to a means of posting and reading Queries for your county. For a listing of possible query systems, please see Suggestions for Providing a Query System.

  4.  Maintain a reference page to guide visitors to resource materials. This should include addresses to area libraries, courthouses and other local resources and may include names and email addresses to volunteers willing to do research, and a local bibliography. Additional local information is a plus.

  5.   The link to the State Coordinator should be changed no later than one week after notification of change, to the SC's preferred e-mail link. The County Coordinator's e-mail address will be posted in a prominent position, easily identifiable by visitors (may be a graphic or submission form instead of a link). Visitors interested in participating in the InGenWeb project should be referred to the State Coordinator and/or Orphan County, or http://ingenweb.org/opps.htm - Becoming an INGenWeb Volunteer through hyper-links on each County website.

  6.     All main index county pages will have a search engine and that the search engines be kept up to date. It will be up to the individual CC to decide which search engine he/she will use. [Added by a vote of the CCs 7 May 2007. (81.48% of voting CCs in favor)]

  7. Aside from these requirements, the design and content of the pages are up to the CC.

  Meet USGenWeb requirements
  There is a link to the CCs e-mail address on the front page and the e-mail address is current.
  INGenWeb is formatted correctly. (Capital I, N, G and W; spelled correctly; all one word.) Just GenWeb is unnacceptable.
  USGenWeb is formatted correctly. (Capital U,S, G and W; spelled correctly; all one word.) Just GenWeb is unnacceptable.
  The phrase GenWeb (without IN, US, Can, etc.) cannot be used anywhere on a website in the INGenWeb system.
  The correct INGenWeb logo is on the front page.
  The correct USGenWeb logo is on the front page.
  There is a link to the main INGenWeb page on the front page. (It is recommended that you have a link on every page of your website, but not required.)
  There is a link to to the main USGenWeb page on the front page. (It is recommended that you have a link on every page of your website, but not required.)
  There is a link to the Counties List or the Counties Map List.
  There is a link to a Query Board or forum..
  The site is focused on genealogy.
  Every page provides genealogy research. (No pages devoted to advertisements, no banner ads, no solicitations, etc.)
  The site has a lookup page for a list of volunteers willing to do lookups in the county. There may not be volunteers yet, but please have the page and how to get in touch with you if people want to volunteer.
  

Criteria for the County of the Month Award

Below is the explanation of the point system for rating a web site. When we surf a site, we look at the category and it's description. We think of how that site rates compared to an ideal site in our minds. We use the first number in the range that pops into our head; it's usually our best impression. We try not to compare one site against another, but rather rate against an 'ideal'. The point values are weighed towards encouraging the sites to have more original records, transcriptions or abstracts with significant information presented in a useful way on the web. A good way of thinking about what we are doing: All sites are good, you are just giving points for those that are better than average in these categories. Note: It is likely that some sites will not have entries in every category. If there is nothing on that site, we just skip that category. If there's something on the site and it's not included in our categories, then we use our best judgement in the Miscellaneous category.

Instructions for Committee members: Open the COM form. [Note the form is designed to be printed in landscape mode on your printer] Fill in the county names across the top. Go to the website and looking at the criteria below mark your ballot. Rate your first county in the column to the rightmost side. The rating you give is based on an 'ideal' page. Then fold the sheet of paper under. Then go to your second county, rate your second county and then fold the column under. Wait to total the columns on your ballot until the very end. This helps to prevent you from comparing counties and keeps you thinking about comparing them to an 'ideal' county. (If using the Excel Sheets, then merely hide the columns as you go through the sites.) Every Month check the basic criteria for INGenWeb pages. If a county doesn't meet these, contact Katy. Nominations for county of the month are due by midnight on the 15th of each month.

Regulations & Guidelines

• The INGenWeb COM Committee Chairperson is appointed by the INGenWeb State Coordinator. The Committee Chairperson serves as liaison between the Page Evaluation Committee Members and the INGenWeb State Coordinator. Complaints against the Committee Chairperson should be sent to the Committee as a whole. Any unresolved group complaints against the Committee Chairperson should be directed to the INGenWeb State Coordinator.
• All positions of the surfers Committee will be appointed by the Committee Chairperson, except for the role of Committee Chairperson which will be appointed by the State Coordinator.
• Surfers Duties: Surfers are only responsible for their assigned region. Each month the Surfer will surf the region and evaluate the region. Evaluations are based on three categories: Basic Requirements, Content Criteria, and Presentation Criteria.
• Patron Nominations: Each month the counties nominated by patrons are evaluated by the Patron Nominations Surfer. The best one is submitted as the Patron Nomination of the Month to Committee Chairperson to be included with the regional nominations submitted to the Finalization Committee. The final Patron Nomination is due on the 10th of every month.
• Alternate(s) Surfer duties: To be available to fill in for any Surfer who is unable to complete their surfing duties for the month. The Alternate(s) will use the same guidelines and evaluation form as all other Surfers.
• Finalization Committee duties: To surf and evaluate the county nominations made by the regional Surfers each month and determine their top three choices which will be submitted to the Committee Chairperson.
• If problems arise between a surfer and a CC they should contact the Committee Chairperson.

The Assignments

• Surfers are assigned a region from the 6 established regions of the INGenWeb. These established regions are posted along with the names of surfers and their positions.
• Surfers are asked to reveal any affiliation with INGenWeb to the Committee Chairperson whether as a county coordinator, volunteer, or as a contributor to the county project.
• Surfers are asked to respond to all roll calls made by the Committee Chairperson. Failure to respond to a roll call may be grounds for removal if deemed necessary by the Committee Chairperson.
• Any judge who is unable to surf their region for the month contacts the Committee Chairperson so that an Alternate can be assigned that region for the month. Any excuse for not being able to surf for the month is acceptable as long as the Surfer notifies the Committee Chairperson of their inability to do the surfing in a timely manner so that the Alternate can do the surfing.
• Failure to turn in nominations for three consecutive months without notifying the Committee Chairperson will result in forfeiture of the Surfer's position on the Committee.

The Evaluations

• Counties will not be considered for County of the Month if they do not meet the Basic Requirements.
• surfers who find problems with the county pages in their surfing region can either contact the County Coordinator and let the CC know who they are and what the problem is OR they can report the problem to the Committee Chairperson and he/she will handle contacting the County Coordinator about the problem.
• County Coordinators should always be contacted regarding issues with their site.

The Voting

• On the 16th, the Committee Chairperson will send any under represented regions to volunteers to be surfed for nominations. The Committee Chairperson will also send the represented region's nominations to the Finalization Committee so that they may begin their evaluations. They are NOT to make any final decisions until ALL regions are represented. On or before the 20th the Committee Chairperson will send the remainder of the nominations to the Finalization Committee. At this time they will finish their evaluations and send their top 3 choices to the Committee Chairperson by the 28th of the current month.
• The Committee Chairperson will break any ties.
• The Committee Chairperson will announce to the INGenWeb e-mail list the winner for the month when the votes are complete. Deadline for this will be the 1st day of the following month unless a tie breaker is necessary in which case the announcement will be delayed due on or before the 5th day of the following month. (i.e., if the nominations are for January then the announcement will be made on February 1st or on/or before the 5th).

Forms

If you would rather work on paper, highlight the form area and print selection.

Excel Evaluation Forms